Community Association Management Services
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We pride ourselves on our hands on and personalized approach to managing associations. Each association is different and they deserve specialized attention; no corporation can match the care that Top Notch employs to each association we manage. We answer each board member and homeowner inquiry with a live person on the other side of the line, not an answering service or frustrating neverending set of menus. Anything you need will be taken care by us within a short time frame if not immediately.
Accuracte reports and full disclosure are cornerstones of any good management company and we take these concepts to the next level with detailed record keeping and full access for board members and homeowners. Any information you may need is available to you at any time of the day or night online. When you take integrity seriously there is no need to hide or restrict anything from anyone.
Below is a breakdown of the services we offer:
Neighborhood Inspections::
Administration:
Budgeting:
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Plan and draft budgets for the association.
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Research probable increase or decrease in specific expense and income items.
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Prepare projected quarterly financial statements.
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Provide justification for specific new items and over-runs or under-runs for budget estimates.
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Indicate trends and/or comparisons with selected factors or standards.
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Tabulate statistical data for presentations.
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Monitor all budget items during association operations at all times.
Procurement
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Compile information and records to draw up purchase orders for purpose of procurement of material and supplies.
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Verify items received versus purchase orders.
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Inventory any items if necessary.
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Compile usage data.
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Draft and mail invitations to companies for bids.
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Draft specifics for procurement contract.
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Confer with contractors or suppliers.
Accounting:
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Prepare and verify journal entries for the association.
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Prepare checks in payment of association invoices.
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Maintain accounts and records of transactions of disbursement and expenses.
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Estimate expenditures expected based on historical or newly developed data.
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Advise board on the effective use of resources and the establishment of priorities.
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Establish and enforce cash flow control.
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Prepare briefs or presentations.
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Review property assessments and make recommendations where appropriate.
Maintenence:
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Plan and schedule maintenance for the association property.
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Gather data for estimates of repairs and recommend course of action.
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Contact businesses or individuals for required maintenance bids and estimates.
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Review and inspect completed maintenance jobs.
Recreation Facilities and Programs:
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Negotiate with individuals or organizations for the use of facilities involved with recreation.
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Schedule facilities and record usage data.
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Collect and account for funds associated with recreational facilities.
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Supervise and inspect facilities and make property account for damages.
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Have knowledge of and comply with federal, state, and local health, fire and liquor regulations pertaining to all facilities.
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